Farm Office Administrator

Office & facility management

• Maintain clean, organized, and dust-free office environment
• Keep exterior grounds free of debris and maintain landscaping
• Monitor and manage office safety and compliance standards

Communication & coordination

• Handle phone transfers to main office
• Facilitate daily coordination between office, field leaders, farm management, and driving operations
• Serve as communication hub for farm operations

Inventory & assets

• Track and manage office key distribution system
• Monitor company credit card usage and accountability
• Coordinate equipment inventory oversight
• Maintain vehicle documentation (insurance, registrations, permits)

Personnel administration

• Process new hire employment documents and identity verification
• Monitor employee time records and attendance accuracy
• Process time-off requests and payroll coordination
• Manage exit procedures and equipment/uniform returns
• Oversee employee recognition programs and celebrations
• Coordinate employee housing maintenance and inspections
• Manage uniform ordering and vendor coordination

Fleet & safety

• Verify driver completion of daily inspection reports
• Coordinate driver safety equipment (hard hats, vests, etc.)
• Manage vehicle transportation documentation
• Handle accident reporting and documentation

Operational support

• Process and coordinate customer order fulfillment
• Manage order documentation and communication
• Process vendor invoices and expense tracking
• Track mileage reimbursement for personal vehicle use

Requirements

• Strong organizational and multitasking skills
• Proficiency with office software and databases
• Excellent communication abilities
• Attention to detail
• Ability to work independently and collaboratively
• Able to speak Spanish